In this tutorial you will learn about the most important aspects regarding the RO e-Transport system, applied from July 1, 2024:
What is the RO e-Transport system
The RO e-Transport System is a national platform implemented by the Romanian authorities in order to monitor the movement of goods on the Romanian territory. This includes all goods with high fiscal risk exceeding a specific threshold, as well as all goods transported to/from abroad.
The system requires obtaining a code called UIT from the online platform of the tax authorities for all shipments of goods that qualify for this system.
What types of shipments are monitored
For transports where the pick-up point is located on the territory of Romania, and the destination point is also on the territory of Romania, the goods that are part of the category of goods with high fiscal risk are monitored.
In the case of imports from another country to a destination point located on the territory of Romania, all categories of goods are monitored.
Conditions that must be met for shipments to be declared in the system
- Goods with a total gross mass of more than 500 kg or a total value of more than RON 10,000 are transported, related to at least one consignment of goods subject to transport.
- The goods are transported by road vehicles that have a maximum technically permissible mass of at least 2.5 tons.
If the aforementioned conditions are met, the details of the transport of the goods must be declared in the RO e-Transport system, in order to generate a unique identification code (UIT), which will be used as a reference and which is valid for 5 calendar days from the date of the start of the transport. In certain expressly provided situations, the validity may be extended to 15 calendar days.
Who has the obligation to obtain the UIT code
- For intra-community purchases, the obligation to obtain the UIT code rests with the beneficiary of the goods from Romania;
- For intra-community deliveries of goods, the obligation to obtain the UIT code rests with the Romanian supplier;
- For imports, the obligation to obtain the UIT code rests with the consignee registered in the import customs declaration;
- For exports, the obligation to obtain the UIT code rests with the sender registered in the export customs declaration;
- For goods that are the subject of intra-community transactions in transit, both for goods unloaded on Romanian territory for storage or for the formation of a new shipment from one or more consignments of goods, as well as for goods loaded after storage or after the formation of a new shipment on the national territory from one or more consignments of goods, the obligation to obtain the UIT code rests with the depositary.
What information you need to send us to obtain the UIT code
In case during some of our dealings will involve transactions which are subject to RO e-Transport monitoring we may have to request from your side some relevant information which is necessary to be compliant and obtain the UIT number, such as:
- Shipment Details: point of departure (origin address), final destination (delivery address), planned date of departure;
- Goods Details: description of the goods, customs code (if applicable), value, gross and net weigh, quantity of the goods;
- Vehicle Details: type of vehicle (truck, trailer), license plate number of the vehicle;
- Supporting documentation: CMR, invoice, packing list, other documents.
In order to collect such data, we developed an online form which you need to fill in after the approval of the reception request, for each and every transport falling under present regulations.
- In your eMAG Marketplace account, check all the approved reception forms.
- For all transportation that need to be declared in the RO e-Transport you will have to provide all the necessary details by clicking on the “Add transport info” button, available within the reception request.
In the newly opened window, you need to fill in all the fields regarding the transportation:
In order to generate the UIT code, the users can declare in the RO e-Transport System the data related to the BRFR transportation no later than 3 calendar days before the date declared for the beginning of the transportation, but until the presentation at the road border crossing point at the entry in Romania or at the place of import, respectively the actual putting into movement of the vehicle, as the case may be.
(BRFR= Integrated electronic system for monitoring road transportation of high tax risk goods)
Another important aspect to be mentioned is the fact that the normative acts that regulate the Ro e-Invoice system do not provide for certain types of commercial relationships, so in the RO e-Transport system will be declared all BRFR shipments that meet the above conditions.
Starting from July 1, 2024, the following sanctions will apply to legal entities:
- Non-compliance with the provisions regarding the transmission of data for the generation of the UIT code, the use of an expired UIT code or the carrying out of a transport without a UIT code, and the declaration of different quantities in the RO e-Transport System – are sanctioned with a fine from RON 20,000 to RON 100,000 and confiscation of the value of undeclared goods.
- Non-compliance with the provisions regarding the updating of transport data or incomplete information – is sanctioned with a fine from RON 20,000 to RON 100,000.
- Non-compliance by the transport operator with the provisions regarding the transmission of vehicle positioning data – is sanctioned with a fine from RON 5,000 to RON 10,000.
In this regard, we also remind you of the provisions of the Terms and Conditions by which you are obliged to transmit all relevant data and to operate in accordance with the legislation in force in Romania:
2.1. The Seller declares and warrants that: (a) is legally constituted and operates in accordance with the Regulations; (b) has the legal capacity and all authorizations, agreements, approvals, certificates, licenses required by applicable law to sell the Products on the eMAG Platform.
2.2. The Seller guarantees the trading and, in case the delivery is in his responsibility, delivery of the Products according to all applicable Regulations and especially according to the legal provisions referring to the manufacture, circulation and trade of non-food and food products, as the case may be, including the provisions referring to consumer protection, electronic trade as well as the ones applicable to remote contracts.
5.1. In order to be able to trade Products on the eMAG Platform, the Seller undertakes:
m. To bear all the legal consequences resulting from the non-compliance with the contractual obligations and/or with the obligations stemming from the Regulations, resulting into sanctions for eMAG;
n. To own and make available to eMAG, upon request, all legal documents, valid, necessary for the trading of the Products, according to the Regulations in force, including, but not limited to any declarations / certificates of conformity, notices, authorizations, consents of the intellectual property rights holders etc.;
